Have you ever missed an important email? - Pauline Martin-Brooks

Have you ever missed an important email?

By Pauline Martin-Brooks | Tech Tools

Nov 18

It’s annoying right?

There’s something you want to stay on top of and then all of a sudden life happens and before you know it, it’s been missed.

Well I’ve been having this challenge with my online booking calendar 24 Sessions and my Google Form Responses.

I love 24 Sessions for a variety of reasons, namely that it allows me to have quick video chats to discuss a project.

The challenge though is that the alerts go to my email account, which in this case is a G Suite account.

I’ve been researching a way to get these alerts to my mobile phone and I thought I found the answer via a zapier integration with Twillio.

So I bought credit with them and then realised I also needed a number to SMS my phone once a booking confirmation email had been received.

So I looked for a number which you can buy for about $6 per month.

Then I thought to myself there has to be an easier way, you see I really hate ongoing monthly costs especially in USD.

Then I came across this method inside of gmail!!

First you need a Chrome Extension called SMS Alerts - it will be named like this: 

Gmail SMS Alerts

Then you connect that to CloudHQ - follow the prompts.

Once you have that set up you can find the SMS notification that looks like a chat bubble top right.


Then you can add rules!!

I’ve now set this up to cover my Google Form responses and my 24 Sessions alerts.

Basically if you get an email inside gmail then this will work!

All you need is the sender and the message subject.

So to receive sms notifications when someone fills in your Google Form you would set it up like this.

A word of warning here, when I first connected this I received alerts for all my past form responses and calendar bookings.

So it’s not effective today, it’s retroactive - be prepared for a lot of dings!

Let me know in the comments how you will use this.

Efficiently Yours,

About the Author

Pauline Martin-Brooks is a multifaceted individual. She is passionate about efficiency and evolution. She routinely learns and implements anything that helps her achieve this for both herself and the entrepreneurs and teams she works with. As such she is both an Ontraport (CRM) Certified Consultant and Trainer who helps people with the Ontraport platform or thinking about getting the Ontraport platform to manage the automation in their business. She is also a trained therapist in both NLP, Rapid Transformational Therapy and Hypnotherapy. She focuses on improving Productivity, Concentration and Memory, and Removing Procrastination for Entrepreneurs so they can achieve their big hairy audacious goals. From 2003 to 2015 she worked with Fast Growth companies in a variety of sectors from Personal Development to Property and Finance and then onto 2 of the largest Entrepreneurial Training organisations. Her specialty in those companies was to source Strategic Partnerships to fill events and allow for massive expansion. She has used this strategy to bring in millions in revenue. She now works with a select number of small generally service based businesses to show them how to identify, approach, close and nurture the most important relationships in their business. She has growth hacks to help you get results fast, to utilise different members of your team including offshore admin staff, saving you both time and money.